Smarter Inventory & Stock Management for Every Pharmacy
The Inventory & Stock Management module in DOPharmacy gives pharmacies complete control over medicines and supplies across all locations. From real-time stock tracking to batch-wise monitoring and expiry control, it ensures accuracy, compliance, and zero stockouts. The system seamlessly integrates with purchase, sales, and accounting, updating stock levels automatically after every transaction. Advanced alerts for reorders, dead stock, and near-expiry medicines help reduce wastage and improve profitability. With features like rack mapping, supplier-based reports, and narcotics control, DOPharmacy ensures your pharmacy inventory remains transparent, optimized, and audit-ready at all times.
- Real-Time Inventory Monitoring Track live stock levels for each product across all locations, including batch, expiry, and rack positions. Updates occur automatically after each sale, purchase, return, or transfer—ensuring you never run out of essential medicines.
- Batch & Expiry-Wise Tracking Manage each item with batch numbers and expiry dates. The system prioritizes selling near-expiry stock (FEFO) and alerts you in advance, helping reduce wastage, regulatory risk, and financial loss.
- Stock Inward & GRN Integration Receive stock via Goods Receipt Notes (GRN) linked to Purchase Orders. Each inward entry updates batch, MRP, cost, expiry, and quantity, ensuring 100% accurate stock and financial records.
- Stock Adjustment (Add/Deduct/Damage) Handle expired, damaged, or lost stock through a controlled adjustment feature. Every adjustment is logged with user ID, timestamp, and reason for full auditability and transparency.
- Dead Stock & Slow-Moving Alerts Identify products with low sales velocity or no movement within a defined period. Take timely action by running offers, bundling, or initiating supplier returns to recover cost.
- Multi-Location Inventory Control Maintain centralized or store-wise inventory visibility for multiple branches. View stock transfer requests, initiate internal distribution, and approve transfers between warehouse and pharmacy counters.
- Reorder Level & Auto Refill Alerts Define minimum stock thresholds per product and receive automated alerts when levels drop. Optionally trigger a suggested purchase list based on consumption trends and vendor history.
- Opening Stock & Physical Stock Entry Upload opening stock with batch and expiry at implementation. Conduct periodic physical stock audits to match system data and reconcile discrepancies with variance logs.
- Rack, Shelf & Store Mapping Organize stock by rack, shelf, and store room location for faster access. Track medicine position during picking, packing, or dispatch for better workflow efficiency.
- Stock Movement Logs & History Every item movement—purchase, sale, return, transfer, adjustment—is logged for full traceability. View item-wise stock ledger, movement trail, and user who performed the action.
- Near-Expiry Stock Reports Generate expiry-based reports to identify medicines approaching expiry within 30, 60, or 90 days. Enable sales push, transfer to high-turnover stores, or return to vendors in time.
- Supplier-Wise Stock Reporting View inventory grouped by supplier, including last purchase rate, outstanding quantity, and last billing date—helping in negotiation and restocking decisions.
- Free, Sample & Bonus Stock Tracking Track promotional stock or bonus items received from vendors separately from billable inventory. Maintain regulatory compliance and avoid overbilling or stock misallocation.
- Stock Valuation Reports Generate real-time reports showing inventory value based on cost price, MRP, or average purchase rate. Helps with financial planning, insurance audits, and profitability analysis.
- Inventory Audit & Approval Workflows Enable multi-level approval for high-value adjustments, expired stock clearance, and bulk transfers. Prevent unauthorized tampering and improve internal controls.
- Barcode-Based Inventory Operations Use barcodes for inward, outward, and audit operations. Scan to verify items, track batches, and eliminate human error during stock entry or billing.
- Controlled Substance & Narcotics Stocking Maintain separate registers and inventory logs for Schedule H or narcotic items. Link sales to patient prescription and track controlled drug movement as per regulation.
Feature Highlights of DOPharmacy Inventory
Real-Time Stock Tracking & Expiry Control
- Monitor stock live across single or multiple locations with full batch and expiry visibility.
- Follow FEFO (First-Expiry First-Out) to minimize wastage and regulatory risks.
- Get alerts for low stock, near-expiry medicines, and dead stock in advance.
Smart Inward & Adjustment Operations
- Separate tracking of free, bonus, and sample stock for compliance and accountability.
- Manage stock adjustments for damage, expiry, or loss with full audit trails.
- Receive items with GRN linked to purchase orders, updating cost, MRP, and expiry instantly.
Advanced Reporting & Audit Trails
- Generate supplier-wise, valuation, and expiry-based inventory reports in real-time.
- View complete movement logs for every stock entry, transfer, or sale with user details.
- Enable multi-level approvals for adjustments, narcotics handling, and high-value transactions.