Smarter Batch & Expiry Management for Safer Pharmacies
The Batch & Expiry Management module of DOPharmacy ensures complete control over product lifecycle, from procurement to sale. Every medicine is tracked at the batch level with expiry details, barcode integration, and automated alerts. This not only improves operational accuracy but also enhances patient safety and compliance with regulatory standards. By supporting FEFO (First-Expiry-First-Out), enabling recall reports, and redistributing near-expiry items, pharmacies can reduce wastage, maintain profitability, and build trust with customers. With DOPharmacy, your pharmacy stays compliant, safe, and efficient.
- Batch-Wise Inventory Tracking Maintain accurate stock at the batch level for every product. Each sale, purchase, return, or transfer is tagged with a batch number, ensuring full traceability, recall readiness, and compliance.
- Expiry Date Management Track expiry dates for all medicines in real-time and receive alerts for near-expiry items (30/60/90-day threshold). Supports FEFO (First-Expiry-First-Out) logic to prioritize dispensing and reduce wastage.
- Automatic Expiry Alerts & Blocking The system auto-notifies users about near or past expiry stock and can optionally block the billing of expired products. This safeguards patient safety and ensures regulatory compliance.
- Barcode Generation & Printing Generate unique barcodes for each batch and product, including details like name, batch number, expiry, and price. Print labels directly from the system for shelf tagging or medicine packaging.
- Expiry Write-Off & Adjustment Control Automate or manually adjust expired stock in the system after validation. Maintain complete audit trails with reasons, responsible users, and linked inventory reports.
- Barcode Scanning at POS & Inward Use barcode scanning to speed up item identification during billing, purchase entry, stock audit, or transfer. This eliminates manual errors and accelerates checkout and inventory tasks.
- Multi-Batch Selection at Billing When multiple batches are available, the system suggests the batch based on FEFO and allows manual override if needed. This provides both automation and flexibility during sales.
- Batch Recall & Traceability Reports In case of manufacturer recalls or quality issues, generate reports to identify all affected sales and stock of a specific batch. Trace exactly where and when a batch was dispensed.
- Near-Expiry Stock Redistribution Move near-expiry stock to higher turnover stores or offer discounts to clear inventory. The system helps identify items by expiry and initiates redistribution with approval.
- Batch-Wise Stock Ledger Access detailed movement logs of each batch including purchase date, stock in/out, sales, returns, and balance quantity. This helps in audits, forecasting, and vendor accountability.
Feature Highlights of DOPharmacy Batch & Expiry Management
Batch-Level Inventory Control & Traceability
- Tag every purchase, sale, return, or transfer with batch numbers for precise tracking.
- Generate detailed stock ledgers with complete batch movement history.
- Stay audit-ready with full traceability and manufacturer recall reports.
Automated Expiry Tracking & FEFO Billing
- Monitor expiry dates with system alerts at 30/60/90-day thresholds.
- Prioritize sales through FEFO (First-Expiry-First-Out) to minimize losses.
- Automatically block expired stock from billing to safeguard patient safety.
Barcode Integration for Speed & Accuracy
- Generate and print batch-specific barcodes for packaging and shelf tagging.
- Scan barcodes at POS, inward stock, transfers, or audits for error-free operations.
- Accelerate billing and inventory handling while reducing manual mistakes.